To enter trip results go to
Trips tab, select the trip you want to modify and click
Enter Trip Results button.
Enter Trip Results screen has three sections:
List of Machines
This is the upper section. Here system displays all machines in the trip
Machine: machine code
Type: machine type
Location: name of the location
Cash: amount of cash collected. Updated automatically when you enter the value in the lower left section
Credit Card: amount of credit card sales. Updated automatically when you enter the value in the lower left section
Expected $: amount expected. Calculated by the system based on the sales you enter.
Over/Short: the difference between Cash Collected and Cash Expected. Automatically calculated by the system and displayed in green/red color if more/less money were collected.
Money Bag: number of the money bag. Updated automatically when you enter the value in the lower left section
Comments: some notes that driver input while filling the machine.
When you select a specific machine, its detailed data is populated in the bottom sections described below and you can view and modify it.
Amount Expected: automatically calculated from the system as sum of (sold units * vend price) for all selections of the machine.
Cash Collected: enter here the amount of cash you collected from the machine.
Added to Coin Mech: enter the amount of cash thet you added to machine’s coin mechanism
Credit Card Sales: enter the sum of sales paid with Credit card. This field is visible if you have enabled the Track Credit Card Sales flag to track machine’s sales with credit card.
Vend Meter: enter vend meter readings value. Below the system shows also the value and the date of the previous vend meter reading if any. This field is visible if you have enabled the Track Vend Meter flag to track machine’s vending meter readings
Cash Meter: enter cash meter readings value. Below the system shows also the value and the date of the previous cash meter reading if any. This field is visible if you have enabled the Track Cash Meter flag to track machine’s cash meter readings
Comments: enter notes that driver input while filling the machine. Trip comments are temporary and can be used to communicate something from the driver to the dispatcher. You can view the history of the comments using the Comments report and on the History screen of the mobile app.
In the bottom right section you can see list of the selections of the selected machine. Data that is displayed depends on machine type, because you need to capture different data if you service a soda machine, a bulk machine and a coffee machine.
This is also valid for machines of the following machine types: Soda, Snack, Soda/Snack, Juice, Cigarette, Honor Box, Toy Capsule.
For each selection of the selected machine you can see the product currently placed inside (column Current Product), Last Fill Level of the selection (in column Last count, the inventory in the selection after last fill), vend price of the product (column Price).
You should enter values in column Current Count (the number of items in the selecton on arrival) and column Filled (the quantity you put in the selection to fill it up).
Entering values in these fields is done quicky using the Tab key.
When you enter these fields, values for Sold, Cash and New Count are automatically calculated:
If you need to enter more detailed information, click the
Edit icon at the end of the row or just double-click the row.
The system will open Edit Selection dialog:
Current Count: enter here the number of items on arrival, including Bad and Emptied items.
Bad (discarded): in case you have some damaged, spoiled items in the machine, enter their quantity here. This quantity will be written off after you post the trip. The In Machines quantity and Total In-stock quantity for the product will be decreased.
Emptied (returns): enter here the quantity of items that you take out of the machine and return to warehouse. Use this to change the product in this selection or to empty the machine. For example: if you want to change the product in the selection and you return the remaining quantity of the previous product to the warehouse; or if you want to remove a machine from the market and you have to empty it. After you post the trip, the In Machines quantity for the product will be decreased and the In Warehouse quantity will be increased by the entered value. The Total In-stock quantity for the product will remain unchanged.
Net Remaining: calculated automatically by the system as (Current Count - Bad - Emptied)
Sold: calculated automatically by the system as Last Count - Current Count
Filled: enter here the quantity you put in to fill up the selection.
Replacement product: select the new product if you want to change the product in this column. You can type in this field and search the product by code and name. If you change the product, in the list of machine columns column Product will be highlighted in yellow and will display both new and old product.
New Price: enter the new vend price here if you want to change it.
New Count: calculated automatically by the system as Net Remaining + Filled. After you post the trip, the value of Last Fill Level (Last Count) for this selection will be changed to the value in this field.
Example: change product in selection 2
Cash Up Front
For each selection you should enter values in column Filled (the quantity you put in the selection to fill it up).
For each canister you should enter values in column Filled Quantity.