Location: location name if expense is connected to a specific location
Description: some free-text description on payment
Create Expense button to launch Create Expense dialog:
Category (Mandatory): select Expense category from list of predefined records. You have also the possibility to create your own category clicking on (add) link.
Date (Mandatory): date of expense.
Amount (Mandatory): amount of expense.
Description (Optional): Some free-text description.
Payee (Optional): the recipient of the payment, free text.
Assign to Location (Optional): you can assign an expense to a specific location. Check the box and select location from the list. You can use the report Expenses by Location to get better view over the expenses that a location produces.
Attachment (Optional): if you want, you can attach a scanned document related to the expense document: invoice, receipt, etc.
Double-click an existing expense record or use
Edit Expense command to launch Edit Expense dialog. You are able to edit all expense fields.
Delete Expense button to remove an expense.
Mileage Log Section
Another useful functionality provided by VendSoft is the
Using Mileage log functionality you can track the distance that you travel while servicing your vending business.
To view and analyze enered data, use Mileage Log report.
Mileage Log Grid
Create Mileage Log
Create button to launch Create Mileage Log dialog:
Date (Mandatory): Enter date for mileage log
Beginning Mileage (Mandatory): Numeric field.
Ending Mileage (Mandatory): Numeric field.
Total Miles (Mandatory): Numeric field. Calculated as diffrence between Ending Mileage and Beginning Mileage, but you can edit it and enter your own value.
Business Purpose / Comments (Optional): Free-text field where you can enter some additional info.
Vehicle (Optional): Free-text description of the vehicle.
Edit Mileage Log
Double-click an existing record or use
Edit command to launch Edit Mileage Log dialog. You are able to edit all expense fields.
Delete Mileage Log
Delete button or right-click Delete menu to remove a mileage log record.